Practical tips for a smooth annual closing | Eexec

Now that this school semester is almost over, it's important to take a moment to make sure you're organized and prepared for a smooth, stress-free graduation.

As the holiday season approaches, it can be easy to get caught up in the hustle and bustle of Christmas preparations and lose track of what needs to be done before giving yourself a well-deserved break. Don't worry because with a little planning you can do everything without any problems. No panic! How to prepare for a stress-free graduation.

Clean and tidy

We all know the temptation to leave cleaning until the last minute, but trust us: nothing is worse than returning to a messy workspace on the first day of school. Imagine opening that drawer and being greeted by empty boxes, old envelopes and... a surprise! -a half-eaten KitKat that has been hidden since Halloween.

Take some time to organize and clean the things you no longer need. Not only will this make your workspace feel fresh and inviting, but you'll also have plenty of space for all the exciting new supplies you're bringing with you for the new year.

Synchronize your schedules

When preparing to relax, make sure your schedule aligns with everyone else's. It is important to note all important deadlines, meetings and appointments in your calendar. However, don't forget about other people's schedules that may impact your school's operations. When will your IT team and suppliers return from vacation?

If you expect to need help from someone who may not be available, it is advisable to have an alternative contact on hand. And if you need to book meetings for the New Year, it's best to do so now! After Christmas, everyone tends to jump straight into a whirlwind of post-holiday tasks, projects, and catch-ups. By securing these appointments in advance, you can ensure you receive the care and support you need without having to compete for everyone's limited availability in January.

Take a walk

Once everything is organized, closed, put away and put away or thrown away, take the opportunity to walk around your school and take notes while it is quiet and organized because as we all know, those hallways will be chaotic again. coming soon!

It's a great opportunity to see things you might not have otherwise noticed during the busy school period. As you walk through the halls, keep an eye out for areas that could use a little attention. Documenting these observations now will help you prioritize tasks for the month of January, especially those related to maintenance. By identifying these issues before students return, you can create a checklist of repairs or improvements that need to be addressed.

Prepare your equipment

If you plan to be out of the office during the holidays, it's important to keep your team updated on how the holiday season is going. Who will be on site to open the school if necessary? Which systems will continue to function?

Before you hit the Out of Office button, make sure your colleagues feel confident and prepared. This will help you avoid annoying phone calls asking for advice on what to do next. The last thing you want on your break is answering questions about where the Christmas decorations are kept!

Finally, take a deep breath – this year you really made it! With all his hard work and commitment, he has laid the foundation for another successful term. Now is the time to relax and enjoy the end of year celebrations to the fullest. So as you close your office door for the last time this quarter, don't forget to reflect on everything you've accomplished in the last year. Happy Holidays!

 

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