5 min read
The opinions expressed by the entrepreneur's contributors are their own.
It happens to all of us: Your emails are gradually piling up into a jumbled mass, a la Jenga. With all of the work-related subscriptions, newsletters, personal messages, spam, and emails, the rest falls on you if you choose to send just one. Plus, you're guaranteed to get so many the next day ...
Why bother?
Believe it or not, this is a perfectly normal problem. The average person receives 68 work-related emails in their inbox every day, most of which require a response.
Not only is the number of emails you receive taxed, but the time you spent reviewing them too. Employees spend up to 13 hours a week dealing with their email overload. In a survey of 3,200 employees, one in five respondents said that they spend most of their time emailing. Fortunately, this problem has a solution.
You can clean up your inbox and be more productive by implementing these six helpful tips:
1. Do not take full account of the down payment.
Many find it a convenient way to organize their email, but for most who receive 100+ emails a day , it quickly becomes a tedious process. The time spent setting up and managing cases could be used more efficiently by addressing emails that require an immediate response.
Using the folder system to organize and find email wastes 14 minutes a day . The time you previously wasted searching through emails in your inbox has now become a waste of time searching through folders to find emails ...
In other words, it's unnecessary.
Related: 4 Tips to Better Manage Your Inbox
2. Two words: file it.
Are you reading an email, don't want to delete it but not in your inbox?
Check it. This is an easier and faster alternative to creating folders. Archiving not only allows you to delete an email from your inbox and save it in an accessible location, it also allows you to divide your inbox into just two groups : unread (new emails) and urgent (emails that require an immediate response require).
Now you can find a specific email much faster than solving a ton of nonsense.
3. Develop your research skills.
Use the search option to find specific emails. This significantly reduces the waste of time.
Try looking for the sender of the email. A list of all this person's emails will be displayed in seconds. Don't you remember who sent it? Keyword research will direct you to all emails that cover this topic. Do you just remember the attachment in the email? You can also search for it by entering the file type: PDF, JPEG, PNG, Docx, Pages, Zip, etc.
4. Stop using e-mail as a to-do list.
Using email for task management can be a major culprit of out of control mailboxes. Alexandra Samuel explains the problem of combining e-mail management and tasks: "When you combine e-mail management and tasks, the communication work (reading and replying to your messages) gets stuck in all e-mails. that you leave in your inbox so you don't forget to speak to them. This approach also makes managing your to-do list problematic. When you need to quickly identify the right task, nothing prevents you from diving into your inbox to scroll through old messages. ""
Switching back and forth between email and your work not only takes time, it can ruin your desire to be productive. It also wastes enough time sorting out emails in your inbox. So why bother adding fuel to the fire?
Simply put, email should only be used for communication and communication purposes.
By separating e-mail and task management, productivity in the workplace can be increased by allowing employees to concentrate on the respective task.
5. Unsubscribe from unnecessary mailing lists.
First, unsubscribing is not the same as deleting. Deleting email from the lists you have subscribed to is like trying to remove dust. As soon as you clean it, it will reappear.
Everyone made the mistake of signing up for too many lists. Take the time to browse and unsubscribe from lists that you think are unnecessary. If you're not sure whether to unsubscribe from a specific list, do so anyway.
If you don't have time to unsubscribe, you can use unsubscribe services to expedite the process. For example, UnrollMe is a safe and efficient application that will filter your inbox, display a list of all your subscriptions and give you the option to unsubscribe immediately with one click. This goes a long way towards tidying up your inbox and eliminating future clutter.
Related: 5 Rules for Taking Control of Your Inbox
6. Order a little.
Now that you've decided not to receive future irrelevant emails, you can turn your attention to deleting old emails that are blocking your inbox.
Check your inbox and delete anything older than 30 days. If you're not sure whether to keep or delete an email, just archive it so you can use it for future reference.
Perhaps one of the most rewarding things to do is to see the fruits of your labor: like cleaning a room that has just been completely tidied up. The same goes for email.
Email is one of the most important tools in any entrepreneur's tool belt. A runaway inbox can do more harm to your business than most people think. Keeping your inbox up and running quickly and properly is critical to the success of your business.
Aucun commentaire:
Enregistrer un commentaire